| Valley Girls Barrel Racing
Association
In the spring of 1961, the President
of the Washington Barrel Racing Association came to Walla Walla to hold a meeting of girls
interested in barrel racing. To encourage participation, a regional awards system was set
up and at the close of the season, top ten awards were given. The area encompassed
interested girls from both Oregon and Washington who were competing in the Walla Walla
Valley. A saddle was given to the "Walla Walla Regional Barrel Racing Champion, in
1961.
The following year, a formal group was organized to be known as
the Valley Girls Barrel Racing Association. A junior division was set up. Shodeos were
held to raise money for awards. Saddles and top ten awards were given.
In 1977,
the Valley had grown enough so that a third division was formed. Awards were given in the
junior, senior, and open divisions. In 1995 the Novice Horse Division was added. 1998 saw
the addition of another division, the HONORS. VGBRA secures a saddle to be given to
the Overall Champion. Gold Card member, Shirley Dickerson, donates a gorgeous portrait to
our Reserve Over All Champion.
The first Barrel Daze weekend was held in 1979 with the first
futurity being added in 1981. These two events, held together, have grown to be among the
largest of their kind in the Northwest.
Members of VGBRA, "run the barrels" in many types of
competition, (WBRA, OBRA, WPRA, ICA, NIRA, PWRA, NPRA, AQHA, Junior, High School, College,
and Pee Wee Rodeo Associations, and at the Pioneer Posse) but at home they are united in a
common cause.....good barrel racing!
Articles of Association
1. To promote the sport of barrel racing and to establish a
method of communication and a central address for the convenience of all members.
2. To make known to all members information concerning dates of
barrel races, points, winners and other particulars which members are interested in.
3. To establish a point system by which yearly champions will be
named and awarded suitable prizes.
4. To establish dues which will be kept by the
Secretary-Treasurer. The dues will be used for the Association's necessary costs, postage,
and supplies. Should a sizable amount accumulate in the treasury, after all necessary
expenses have been paid, it will be used toward yearly prizes for the VGBRA.
5. To establish VGBRA rules. Barrel racing should be considered a
rodeo event and treated as such in regard to timing and pay-offs, when there is an entry
fee.
6. The Valley Girls Barrel Racing Association is an independent,
non-profit organization.
7. Any person becoming
a member of the association shall comply with all of its rules, by-laws and decisions and
be bound by same.
Membership
1. It shall be
the policy to accept any person who desires membership and lives within the designated
boundaries. Eligibility for members shall be left to the discretion of the officers,
directors, or members of said organization.
2. Members are divided into three age groups, a Novice Division,
and the HONORS Division: Juniors 12 & Under; Seniors 13 - 24; Open 25 and over, the
Novice Division (see Novice Horse rules), and the HONORS Division (see HONORS rules.) Age
qualifications are determined by members age when the season begins with the first race of
the new year.
3. Annual membership dues are fixed at $20 per year for all
divisions, payable on or before the first race of the new season. Regardless of how many
horses a member rides in 8-12, 13-24, Honors or 25 & over, only one year-end award per
member may be received as points are calculated on the rider. The Novice Division
membership fee is $20 per horse and only one year-end award per horse is allowed as points
are calculated on the horse. Dues shall become due and payable on or before the first race
of the new season.
4. Dues must be paid before points will count toward the VGBRA
standings.
5. When a previous VGBRA member joins VGBRA after Barrel
Daze, an award fee of $50 shall be added to the annual dues for the member to be eligible
for year end awards. (This equals the $25 advertisement and $25 auction item requirement
of members)
6. Any member not paid by December 1st shall be dropped from the
mailing list, Board of Directors, and office.
7. Only VGBRA members in good standing who are residents
surrounding Walla Walla, north to Dayton, south to Adams and West to Touchet are eligible
to win points.
8. If a member moves out of the VGBRA area, they will not be
allowed to continue running for points; however, they may keep the points already earned,
compete at the finals and receive year-end awards provided they are a member in good
standing.
9. A Barrel Daze ad, or a $25 donation must be turned in by April
1 in order for a member to continue to receive points. Each VGBRA member will
be required to secure a minimum of $25, with the maximum amount per family to be no more
than $50 in donations or advertisements for Barrel Daze. It is required that the money
be received by VGBRA by April 1. Members will be responsible for collecting the
money for their advertisement or donation, unless the advertisement is for $100 or more,
then if requested the program director will bill for the advertisement. No
points will be calculated at or after Barrel Daze until reports are received from the
Auction Director, Arena Director, and the Program director regarding member's fulfillment
of requirements. No points will be given at or after Barrel Daze until money is
received. If the $25 ad money is not paid on time, each month it is late, $10 will be
added to the amount due until paid. Member shall begin receiving points for the year when
the money has been received by VGBRA.
10. Due to the fact that our two main functions, Barrel Daze and Autumn Daze have
grown so much, VGBRA members are required to work (gates, drivers, barrel setters, etc.)
during these events. Only exceptions are for members who are out of town, have
family illness or emergencies. Members who do not sign up, show up, or get a
replacement will be fined $50. No points can be accrued until fine is paid.
11. Each family shall be responsible for bringing an
auction item (or may pay $25 in lieu of auction item) to both the Barrel Daze
Auction and the Year End Awards Banquet Auction. First year members first auction item
will be due for the Barrel Daze auction on a date specified by Auction Director. If
auction item is not provided or money paid, no points will be given on or after Barrel
Daze or Year end awards banquet. Member will begin receiving points for the year
when money has been received by VGBRA. A “family” is
defined as two or more members of the same family unit, living at the same residence, with
children being unmarried and under the age of 25.
12. Associate Membership: This membership is
$10. Membership shall be for the sole purpose of allowing those persons that do not
live in the designated boundaries of the Valley Girls' Barrel Racing Association to be
non-participating, support member only. This membership shall not have any club
privileges, and waives any membership requirements relating to donations. This
membership entitles the individual to receive a copy of our monthly newsletter, if they do
not have access to the internet.
13. A Non-Contesting/Supporting membership is $15. It entitles
members to vote and hold office but waives the membership requirement of auction item
donations and Barrel Daze advertising.
14. Gold Card Membership- Any member may submit to the President
a written recommendation for a member to receive a Gold Card. Member must be in good
standing, who is over 50 years of age, and has given exemplary service to the VGBRA. Must
be received by August 15th. A Gold Card membership entitles the recipient to
"one" divisional membership. Any additional horse (division) would require a $20
payment.
15. The VGBRA is a family organization. A VGBRA
member should at all times conduct themselves in a manner so as not to cast a bad
reflection upon themselves or the association. If a member is reported for
misconduct, they may be asked to leave the function immediately. They will also
received a written call-down from the Executive Board. If they are reported again
within the same year, a letter will be sent advising them that they are immediately
suspended from VGBRA for one year.
Nominations
and Elections
1. The officers of the Valley Girls Barrel Racing Association are President,
Vice-President, Secretary, Treasurer, and Newsletter Editor.
2. An officer
(President, Vice-President, Secretary and Treasurer) should be present at meetings.
If they are unexcused from more than three meetings, the board has the right to replace
that person.
3. The number of
directors will be based on the Association's need for them.
4. Nominations
and elections of officers and directors will be held at the annual meeting. VGBRA members
in good standing will elect the officers and directors.
5. The outgoing
President automatically becomes Chairman of the Board, Director 1-Board Advisor. She will
have a vote and serve in an advisory capacity during that term.
6. Meetings may
be held at any designated place; Secretary or Newsletter must give advance notice.
1. The President
shall preside at all meetings of the VGBRA and shall perform duties necessary for proper
administration of the association. Approvals for barrel races must be given to the
President, (see rule #8 under Approvals). The President shall co-sign on all checking and
savings accounts opened with the VGBRA tax identification number.
2. In the
absence of the President, the Vice President will preside at all meetings. Responsible for
keeping a record of points won by all VGBRA members, novice horses , and other matters
pertaining to the Novice Division.
3. The Secretary
shall keep a record of meetings and maintain a complete roster of membership and keep the
other officers informed of any changes to the roster. Shall perform all duties that
ordinarily pertain to the office, such as handling correspondence and thank yous - (other
than for Barrel Daze) and note all rule book updates.
4. The Treasurer
shall keep all records of financial transactions and have custody of VGBRA funds,
accounting to the Association at all meetings. Shall be responsible for race pay-offs at
Barrel Daze and in charge of entries and payoffs at specified VGBRA barrel races when
requested.
5. The
Newsletter Editor shall be in charge of printing and mailing the newsletter when necessary
and also supplements which must be published. The newsletter should be printed at least
every month or when the President deems it necessary. Shall also be responsible for
designing and printing the Year-End Awards Banquet program.
6. It shall be
the duty of the entire board to nominate and elect members in good standing to receive
Sportsmanship, Most Improved Rider, Director of the Year, and/or other special awards.
7. The President
will receive all complaints, disputes, or questions. If it is not covered or clear in the
rule book, a meeting will be called of the Board of Directors to make a decision.
8. Directors
shall have designated yearly and Barrel Daze duties as determined necessary by the
associations Board of Directors.
General Rules
1. Type of
standard awards shall be determined as soon as possible after Awards Banquet.
2. Upon entering
any VGBRA barrel race, every contestant waives all claims against the VGBRA Board of
Directors, race management, and grounds owners for any damage to property or injury
sustained.
3. Members are
asked to be dressed neatly at all times.
4. Rules and
regulations of the VGBRA may be altered or changed when voted on by the Board of Directors
or VGBRA membership at a meeting called for this purpose.
5 . VGBRA
members who accept a job and do not show up to work (or get a replacement), shall be fined
$50.00 No points until the fine is paid.
6 . Members shall
not abuse their horses at a VGBRA approved race. A decision regarding excessive training
or abuse of a horse shall be made by the VGBRA President and Board of Directors. A warning
letter will be sent by the President for the first offense. If the offenses continue, the
member will be fined $10. The fine must be paid before points will accrue.
7 . For first
year members, the first auction item will be due for the Barrel Daze Auction by a date
specified by Director 8 (Video Party & Auction).
8 . All finances
must be run through the VGBRA general checking account, with the exception of the Barrel
Daze Futurity/Derby and Breeders' Sweepstakes and Awards Banquet accounts. All accounts
shall be identified with the VGBRA tax number and the President shall be a co-signer on
all checking & savings accounts.
9 . Any paid help
at Valley Girl Barrel Racing Association activities needs to be approved with a board
decision
Novice Horse Division
1. The Novice
program is a VGBRA division, and will receive standard and extra awards as the other
divisions.
2. Any horse
that has not won $500 lifetime, at the time of nomination, shall be considered eligible
(subject to rule #4). Lifetime earnings shall include Futurity and Derby winnings and any
bonus money. Eligible horse must be nominated by a Valley Girl Barrel Racing Association
member in good standing. Nominations may be made at the beginning of the VGBRA year.
3. The rider
must be a VGBRA member for the nominated horse to win points in a race. The year end
standings will include all Novice points won by the horse that year. Therefore, if a
novice horse is sold by a VGBRA member to a VGBRA member, the horse's year end standings
will include all points won during the year, regardless of which VGBRA member was riding. Points
calculated belong to the Novice horse.
4. Any horse
that receives a VGBRA year end award becomes ineligible for the VGBRA novice class the
following years, regardless of whether or not the horse has won $500.
5. Points will
be given to novice horses as per rule #1 under Points.
6. A VGBRA
registered Novice horse cannot be in any other age group standings. They are running for
Novice and Over All points only.
7. Novice
Division points will begin on December 1st. However, they may accumulate over all points
beginning with the first race of the year, (if they are not a futurity horse).
8. A VGBRA
nominated Novice Horse cannot be run for points in any other age division unless the
rider/owner of the Novice Horse informs the Vice President that they are withdrawing the
horse from the Novice Horse division. Once withdrawn, the horse will be ineligible
to return to the Novice Horse division and will be ineligible to accumulate Novice points
from them on. The points that the horse has accumulated in the Novice Horse Division
will remain in the Novice Horse Division and not be taken away.
HONORS
Division
(Honorary
Older or Novice Only Riders Society)
1.
The HONORS Division is a VGBRA Division, and will receive standard and extra awards as the
other divisions.
2.
To be eligible for this division the rider must meet all of the following conditions:
*Be
a VGBRA member in good standing.
*Be
25 years or older
*Cannot
have won $1000.00 in the past 10 years. Total to include all winnings except 3D and 4D
money won or bonus money such as Stallion incentives and amateur money.
*Must
have won 6 or less VGBRA Over-All points in the year prior to nomination in this division.
*Can
not ride in any other VGBRA division with the exception of Novice Horse, provided they use
a different horse.
2a.
To remain in this division after the initial year, member must have 6 or less over-all
points the prior year, but they may surpass the $1000.00 limit set.
3.
Once a member has graduated from this division, they cannot return to this division for 5
years, as long as they meet all other specifications of this division..
4.
Points will be awarded to HONORS riders as per rule #1 under POINTS.
Approvals
1.
Only approvals in an open barrel race, which all VGBRA members can compete, will count.
2.
Approvals will be made in the VGBRA area only.
3.
There shall be a Junior Division and a Time Only run at all VGBRA approved races.
4.
For the benefit of all members, it is the President's duty to see that these approvals are
spread evenly as possible throughout the season. There shall be no more than two races in
a week, except for Barrel Daze, Finals Weekend & Autumn Daze, without special board
approval. A week runs from Monday to Sunday.
5.
Approvals will be printed in the newsletter with entry fees, classes, and times of race.
Members will be notified of changes or cancellations. However, it shall be the member's
responsibility to check on changes in scheduled races due to weather. Members will be
notified of any race at least 7 days in advance either by the newsletter or the phone.
6.
Barrel races shall be approved by the President. It shall be the policy to approve all
races. However, if the president feels there are extenuating circumstances, she may poll
the board.
7.
All race secretaries will be required to supply the entire results, including horses
names, to the VGBRA Vice- President on the same day as the race. (carbons) Times must be
recorded to the thousands.
8.
VGBRA should not approve a race that is not going to be paid off on the same day as the
race.
9.
If an approved race cannot be run without requiring VGBRA members to work, then the
net profit from the race shall be sent to the VGBRA President or Treasurer within one week
of the race.
The
only exception would be races that are put on by the Pioneer Posse when it is required
that anyone contesting be a Pioneer Posse member.
10.
Before a race will be approved, an approval form must be filled out, signed, and returned
to the President by the person(s) who want to put on a race at least ten days before the
race is to be held. The races that are approved by the President will be published in the
VGBRA Newsletter.
11.
No race shall be approved if any other event is run between the time the first and
last VGBRA member runs for points.
12.
VGBRA members who run in time-only for points, shall be allowed to run before non-members
or non- pointing persons provided that they notify the secretary when entering.
13.
The President is allowed to pull race approval if the person(s) putting on the race(s)
have not adhered to VGBRA rules in the past. Members must be notified in a timely manner
if an approval is pulled.
14. All races that are to be held from
September 1 until the Valley Girl Finals Race, and are to be VGBRA approved, must be
submitted in time to allow the race to be published in the September paper newsletter
and posted on the web site. Newsletters are generally published on the 20th of each
month, with the September newsletter being published approximately August 20th.
15. At VGBRA approved races, producers must rake
every 5 runners and continue raking every 5 runners through the VGBRA point time onlys.
16. There will be a $1.00 awards charge at VGBRA
approved races for each horse that a member rides for points.
17. Associations requesting VGBRA
approval for their barrel races must provide a space on their entry form for the Valley
Awards dollar and must collect the Valley Awards dollar for each horse that a member
competes for points on. Valley Approval Fees/Timer Fees need to be sent to the Treasurer within
one week of the race.
Finals
1. Riders who qualify for the VGBRA finals must be
there or have a valid excuse submitted to the President preferably one week prior to the
finals. Otherwise, They will forfeit their extra awards.
2. In the event that a finals contender is absent,
the next member in line will be eligible and so on down the line so that there will be the
required number of entries competing in the Junior, Senior, Open, and Novice Divisions.
3. The year end finals races shall be run first and
then after a minimum break of 1/2 hour, other races may be held.
4. It must be the last barrel race of the season,
preferably the last weekend in September. Any race held after the finals will count for
the next season.
5. Points won at the finals will count toward the
VGBRA standings: No Rookie or Over-All points will be awarded.
6. Place and time of the finals shall be at the
discretion of the President and Board of Directors.
Point System
1. Points will be given as follows: 1st = 6 pts.;
2nd = 5 pts.; 3rd = 4 pts.; 4th = 3 pts, 5th = 2 pts.; 6th = 1 pt.
2. Points awarded on each go-round. No points given
for the average.
3. When a race is set up differently than the 5 main
divisions of VGBRA, points will be awarded by divisions even though the divisions may run
together. In the event such a race occurs, all runs must be on the same course.
4. VGBRA members who run in time-only for points,
shall be allowed to run before non-members or non- pointing persons provided that they
notify the secretary when entering.
5. In the event a non-member places, the next member
in line will receive points.
6. If riding more than one horse in any of the
divisions: 8-12, 13-24, Honors or 25 & over, you must specify to the Vice President on which horse your points will count
prior to running. Otherwise, your first run will count for points.
7. At any VGBRA approved race, no member will
receive points if the horse they run has been barrel raced prior to her run; with the
exception of leadline entries.
8. If you are running in more than one race on the
same horse, the first run will count for points.
9. In case of a tie, points will be divided as won.
In other words, 1st and 2nd would be added together to make 11 points and then divided
between the two to make 5 1/2 points each. In the case of an indivisible prize, a flip of
the coin or a run off will decide the winner.
10. All times will be combined and overall points
will be given at each race providing each of the VGBRA divisions were eligible to run.
Points will be calculated the same as for divisions. If a rider is using more than one
horse, the horse with the fastest time will be the one that counts for overall
points.
All divisions are included (Open, Honors, Senior, Junior & Novice Horse) and
each member is allowed only one horse for overall points at each race. Overall points are calculated on the rider.
11. At year end, if there is a tie for the
Over All Champion or Reserve Champion, the one with the fastest combined times at the
races that those who are tied ran against one another will be declared the winner. If the
tie cannot be broken in this manner, a runoff will decide the winner.
Awards & Annual Banquet
1. Members receiving awards must be present at the
Annual Awards Banquet to receive their awards unless the President is notified of a valid
excuse in advance of the banquet.
2. There will be a combination of standard awards
and or graduated awards for the Top Ten in the Junior, Senior, HONORS, and Novice Horse
Divisions providing at least 20 members are registered in a division. If there are less
than 20 members in a division by May 1st, 7 places will receive awards. Open
division will always receive awards to the top ten.
3. An Over All award will be presented to the member
accumulating the most points based on the 6 fastest times, at each race, according to a
separate point system in races where all 5 VGBRA Divisions can run. This award will be
given at our Year End Awards Banquet.
4. There will be a Rookie of the Year award given in
each division that has a first year VGBRA member. The Rookie shall be described as a first
year CONTESTING VGBRA member. The prize given will be approximately the same value in all
divisions. The points a Rookie earns in their division will be counted as her Rookie
points. If none of the Rookies in a particular division earn points during the entire
year, actual race times for the Rookies will be used to determine Rookie of the Year in
that division.
Stallion
Incentive Program
The
Stallion Incentive Program was developed to promote the Barrel Daze Futurity and
Maturity held the
second weekend in April in Walla Walla, Washington by the Valley Girls Barrel Racing
Association. The Annual Stallion Service Auction runs January 2nd through 31st and will be
held over the internet.
The
Auction will be advertised in horse publications and the internet and all stallions shall
be listed on the VGBRA web site.
A.
Each stallion's service will be sold at auction
to the highest bidder (with the exception of those listed as Reference Sires Only). The
bidding will start at one-half the annual advertised fee or $300.00, whichever is greater.
The donator of the service may require special breeding considerations (mare
requirements).
B.
The successful bidder of a stallion service must use the breeding during the current
breeding season. All fees associated with boarding and mare care are between the successful bidder and the stallion owner. The
VGBRA is not responsible
for any other business conducted between the stallion owner and the purchaser of the
breeding.
C. The mare
owner shall make
all necessary arrangements with the stallion owner as to when the mare will arrive for
breeding or make arrangements for the shipping of semen. Stallion owners have the right to
refuse any mare. Mare owner must make the mare available for breeding during the stallion
owner's normal breeding season or may risk forfeiture of all monies paid and breeding
rights. Mare must be halter broke and fit for breeding.
D. In the event that death should occur to
a stallion or he become non-serviceable before the mare is
breed, the stallion service auction fee shall be refunded to buyer. If a
stallion is sold or leased before mare is settled in foal, contract is still binding
unless stallion moves outside a five hundred (500) mile radius from the original
advertised location or the new buyer refuses to honor the contract. In such case, the
purchaser of the service may have the option to request a refund.
Rules
and Conditions
A.
All bids will be held confidential.
B. Payment
of account by the sucessful bidder shall be required immediately following
the conclusion of the auction.
C. VGBRA shall present the successful
bidder with a stallion contract or certificate.
D. Refunds
shall be available ONLY if the stallion becomes non-serviceable before the mare is covered
during the current breeding season.
E. All
stallion services are sold in concurrence with the conditions and procedures of the farm
at which the stallion stands, and the purchaser shall agree to abide by these conditions.
Stallion contracts may be available for inspection by contacting the individual stallion
owner.
F. The
bidding will start at one-half the advertised fee or a minimum bid of $300, whichever is
greater. Services from stallions listed as Reference Sire Only are NOT up for bid!
The
proceeds from the Stallion Service Auction shall be used as follows:
1. 30%
shall go towards the added purse for the VGBRA futurity.
2. 20%
shall be split between the stallion owners whose eligible get have the fastest times in
each go and the average of those in the Breeders Portion of the Futurity.
3. 30%
shall be split between the owners/riders of eligible offspring with the fastest times of
each go and the average of those in the Breeders Portion of the Futuriy.
4. 20%
shall be used for advertising and promotion, awards, and Stallion Incentive Maturity added purse.
Stallion Nomination:
A.
Any stallion of any breed is eligible for nomination to the Stallion Incentive Program.
Stallion must be registered with a breed association. Nomination consists of one donated
breeding per year or paying the stallion in as a Reference Sire. If the service does not
sell at the annual auction the stallion owner shall be responsible to pay the VGBRA the sum of 1/2 of the
advertised fee (with a minimum of $300 up to a maximum of $600) whichever is greater, by
March 1st. of the year.
B. Stallions' service must sell, or the
appropriate Reference Sire fee paid, each year for the stallion owner to receive any of
the owners' share of the purse from offspring that place in the Breeders Portion of the
Barrel Daze Futurity..
G.
Acceptance into the program is subject to approval of the SIP Committee and/or VGBRA Board
and their decision shall be final. Any disputes will also be handled by the committee or
board.
Eligibility:
A.
All registered
offspring by Stallions in the
Incentive Program are immediately eligible to compete for the purses as long as they meet
the entry requirements of the VGBRA Futurity or Maturity.
B. Owners or riders of eligible foals must
nominate and pay a one time fee of one hundred dollars ($100.00) on or before March 1st of
the year competing and must also be entered in the Open Futurity or Maturity.(The
Incentive classes are not a seperate race, but are handled as a side-pot.) If late entry
is accepted, there will be a late charge of $25.
Barrel Pattern
1. If the arena size permits, barrels must be
set in a standard course. (Standard course is 60' score, 90' between 1st and 2nd barrels,
and 105' between 1st and 3rd as well as 2nd and 3rd barrels.) click
for image
2. In small arenas, where possible, it is recommended
the pattern be a minimum of 15' off the fence for the 1st and 2nd barrels and 20' for the
3rd barrel. The score line should be a minimum of 45' from the fence where you enter.
3. May go either to the right or left barrel first,
but must make either two left turns and one right or two right turns and one left.
4. Knocking a barrel over constitutes a five second
penalty. Failure to follow course disqualifies contestant.
5. A running start is allowed. May cross the line
anywhere between the first two barrels.
6. The starting and finish line and position for the
barrels must remain the same for an age division and preferably for the entire go-round.
In order for over all points to be given, the pattern must stay the same for all
divisions. The horse's nose will be flagged both directions or an electric timer will be
used.
7. The timer and flagger must be acceptable to the
contestants. Their decision will be final.
8. If an electric timer fails or flagman fouls,
contestant has a choice of withdrawing entry or running at the end of the division.
9. Timers and flagman cannot change before a
division or go-round is completed.
10. Secretary shall draw for positions if at all
possible. Set-ups within the division may be allowed. But, members cannot set up ahead of
their own division unless given permission by the executive board.
11. Person measuring and marking the barrel pattern
must give a copy of the measurements to the race secretary when there are more than a
single go on the pattern.
12. If the electric timer is being used, permanent
markers should also be set for it. In marking the eye, a rectangle must be measured from
1st barrel to eye marker and 2nd barrel to eye marker.
13. Once the pattern has been marked, no practicing
on the pattern markers. Must stay a minimum of 15 feet off the markers.
Payoffs
Payoff
Schedule:
4 - 5 Contestants 2 Places 60%, 40%
6 - 9 Contestants 3 Places 45%, 35%, 20%
10 - 15 Contestants 4 Places 40%, 30%, 20%, 10%
16 - 20 Contestants 5 Places 34%, 27%, 20%, 13%, 6%
21 - 25 Contestants 6 Places 29%, 24%, 19%, 14%, 9%,
5%
26 - 35 Contestants 7 Places 26%, 22%, 18%, 14%,
10%, 6%, 4%
36 - 50 Contestants 8 Places 23%, 20%, 17%, 14%,
11%, 8%, 5%, 2%
5l + Contestants 10 Places 21%, 18%, 15%, 13%, 10%,
8%, 6%, 4%, 3%, 2%
Payoff
according to the above payoff schedule with last place percentage receiving at least their
fees (including office charge), or within a few dollars more or less. Pay up to 10 places.
Example: 7 & Under: 8 contestants at $15 fees.
According to scale would only pay 3 places.
8 X $10 = $80 + $50 added = $130 divided by 2 rounds
= $65. At 3 place scale would pay 45% $29.25, 35% $22.75, & 20% $ 13.00. At 4 place
scale it would pay 40% $26, 30% $19.50, 20% $13.00, & 10% $6.50. This is within a
couple of dollars of your daily fees including office charge. $7.50.
Example: Sweepstakes: 58 contestants at $50 fee.
According to scale would pay 10 places making the 10th place check in the amount of
$23.20. If you use percentage scale, you would pay 8 places and the 8th place check would
be $46.40.
Job Descriptions
Officers & Directors
President:
Team Leader
Sets Agenda and Conducts Meetings
Approves races for the club
Finalizes Barrel Daze & Autumn Daze Contracts
Handles Timer Rental Contract
Makes arrangements for Finals race
Presides over Ceremonies at Year End Awards Banquet
Helps in office at VGBRA sponsored races
Vice President:
Official Point Keeper
Provides results and standings to Newsletter Editor
Novice Horse Division Director
Presides over meetings when the President is unable to attend
Calls all Novice Division members with race cancellations or changes
Secretary:
Minutes
Rule Book Updates & Publishes new rule books each year
Keep membership list updated and send President, Directors, and Newsletter
Sends appropriate notes (Thank-you, get-well, etc.)
Treasurer:
Manage General Funds
Keep Income and Expense records for major functions
Budget for year end awards (update with Director 6, Awards Dir.)
Budget for Barrel Daze Futurity
Local race entries/payoffs when requested
optional: Payoffs for Barrel Daze (paid position)
Newsletter:
Maintains web site
Monthly paper newsletter to members without Internet
Bills for classified advertising
Lorenzo receipts collected and turned in to Lorenzos for payment
Sets up Year End Awards Banquet program
Director 1 - Board
Advisor (past president):
Makes arrangements for location & menu
Takes reservations & reports to caterer
Arranges for auctioneer and sets up auction
Arranges for awards presenters and gets list to Newsletter Officer
Director 2 -
Publicity:
Places advertising and articles in numerous publications
Futurity/Maturityy/Barrel Daze Flyer
Stores Banners and lattice work for Barrel Daze
Arranges for photographer for Barrel Daze
Sets up photo booth for Barrel Daze winners
Maintains VGBRA scrapbook
Director 3 - Stalls
& RV Hookups:
Obtains barn diagrams from fairgrounds
Assigns stalls (works with futurity director and office staff)
parking passes & RV passes
Arranges for straw & stall cleaners
Does a daily stall/RV count during Barrel Daze
Directors 4 - Arena Crews: (2 people)
Lines up announcers, timers, gate help, and tractor (4 wheeler) help for BD
Works with fairgrounds staff on arena preparation
Assists Director 7 (Timer & Barrels) with setting patterns for Barrel Daze
Lines up arena crew at VGBRA functions when previously arranged for:
1. Barrel Daze
2. VGBRA Finals
3. Autumn Daze
Gives list of members failing to show up for assigned work to President
Director 5 - Barrel
Daze Program:
Takes ad money and ads from VGBRA members and major sponsors
Bills for advertising and sponsorship when necessary
Type-sets ads that need to be done
Set-up and copying of Barrel Daze Program
Sends Thank yous to Barrel Daze Program advertisers and sponsors
Balances money and gives to Secretary/Treasurer.
Provides a list of members not paying for or turning in ads to Vice President as soon as
possible after Barrel Daze and not later than May 1st.
Director 6 - Awards:
Obtains awards for Barrel Daze division winners
A. Winner determined by fastest average time
B. All 7 & Unders receive award not exceed $5 in cost
Helps with futurity awards when requested
Suggests standard award, VGBRA membership votes, orders awards
Obtains awards for VGBRA Finals Race Division winners
Purchases any special awards when needed ( example - Anniversary caps, Outstanding Service
Awards)
Purchases filler awards for Year End Awards Banquet
Sets up awards on banquet night
Will maintain a separate checking account and provide expense documentation at the end of
the year for tax purposes
Director 7 - Timer
& Barrels:
Responsible for timer and marking barrel pattern at races when needed (example - Posse
& VGBRA sponsored races)
Marks barrel patterns for Barrel Daze
A. Arrange with fairgrounds staff when arena is available day before Time Only runs
B. Work with Director 4 ( Arena)
C. Line up help & equipment to mark BD patterns
Director 8 - Silent
Auctions:
Arranges for Auctioneer (usually same as calcutta auctioneer)
Secures bids for caterer (caterer bid is subject to board approval)
Arranges for Caterer, Facility, & Liquor License
Arranges for video person/people
Establishes date for Barrel Daze Auction Items to be turned in
Obtains items for consignment to auction
Collects money at the door for banquet
Handles books for auction & turns in to VGBRA Sec/Treasurer
Gives list of members not paying for or turning in BD auction items to Vice President as
soon as possible after Barrel Daze and no later than May 1st.(points)
Director 9 - Major
Sponsors:
Chairs committee for major sponsors over $100
Assigns race sponsors to classes. Keeps records of previous years sponsors and contacts.
Obtains photos for BD class sponsors
Sends invitations to major sponsors over $300 for Year End Awards Banquet
Director 10 -
Futurity:
Sets up account for Futurity funds (optional)
Maintains mailing list for futurity information
Puts together cover letter for BD Futurity and does mailing (lines up help for mailing)
Works with:
Publicity Director: advertising
Stallion Incentive Director: eligible entrants
Program Director: draw sheets (should be print ready)
Stall Director: Stalls & RV hookups
BD Office: entry sheets.
Awards Director: Futurity, Derby, and Amateur Awards Receives payments for Futurity,
Maturity,
and Amateur entries and stalls/RV
Arranges for Veterinarian for Vet Check
Payoffs for Futurity, Maturity, and Amateur Divisions
Director 11
-Stallion Incentive Program Committee:
Makes yearly contact with stallion owners for updates of information
Obtains VGBRA Stallion Incentive contracts/nominations from stallion owners
Obtains individual stallion service/ranch breeding contracts
Updates web site with stallion information
Designs and prints catalog for auction
Lines up Auctioneer and staff for auction duties
Advertising -
Sends flyers and catalogs to perspective buyers (keeps mailing list updated)
Sends out advertising to equine publications/newspapers
Physically sets up Stallion Displays at Autumn Daze
Does payoffs and obtains awards for SIP{ portion of Barrel Daze
Will maintain a separate checking account and provide expense documentation at the end of
the year for tax purposes/
Director 12 - Senior
Director:
Lines up barrel setters for Barrel Daze and other requested races
Coordinates with Director 4 (Arena)
Calls all Seniors with race/meeting cancellations and changes
Director 13 - Junior
Director:
Lines up help for picking up hats and running errands for the office during BD
Coordinates with Director 4 (Arena)
Calls all Juniors with race/meeting cancellations and changes
Director 14 -
Special Interest Director/Calcutta/Vendors
Line up food and beverages for Friday Night Welcome Party
Contact helpers to handle food and serve beverages
Line up concessionaire
Handle contracts for vendors (setting up booth space, rent, etc.)
Make arrangements for arena floor sound system
Lines up Auctioneer, auction clerk, cashier, someone to sign up buyers and issue numbers,
3 spotters, and a caller that lines the contestants up for the auction ring.
Helps to set up auction ring
Buyer's numbers should be available during the day in the office
Need 6 copies of the draw - auctioneer, clerk, 3 spotters, and the caller
Need cash out form
Need buyer's number registration form - Please include name, address, and phone number
Need petty cash
Gets all paperwork to show secretary
.
2006-2007 Officers and
Board of Directors
President: |
Bobo McMillan |
406
Prospect Avenue |
Walla Walla, WA 99362 |
509-525-3755 |
V-President: |
Judy Frazier |
4128 Detour Road |
Touchet, WA 99360 |
509-529-1869 |
Secretary:
|
Debbie Kentch |
665 Thurber Road |
Touchet, WA
99360 |
509-394-2434 |
Treasurer:
|
Sue Ruzicka |
P. O. Box 10
|
Dixie, WA 99329
|
509-522-1137
|
Newsletter/Website |
Barbara
Brown |
16436
Stateline Road |
Touchet,
WA 99360 |
509-394-2496
|
Director 1 (Past President) - Adelle Smith 509-337-6132
Director 2 (Publicity) – Rosie Gallaher, 509-337-6366
Director 3 (Barrel Daze Stalls/RV) – Cindy Lane 509-849-2253 & Janie Maycumber
509-529-7179
Director 4 (Arena Crews) – Ashley Ryan & Charmaine Beck 509-525-8629
Director 5 (Barrel Daze Program) - Karen Gleason, 509-394-0403 & Sharee Wright,
541-948-0608
Director 6 (Awards) - Maryanne Frazier, 509-522-2244
Director 7 (Timer/Barrels) - Brooke Sandoval
Director 8 (Silent Auctions) – Janel Torrescano 509-522-2518; Julie Williams,
541-566-3674
Director 9 (Major Sponsors) – Jackie Culham 541-566-2560
Director 10 (Futurity/Derby) - Kim Kammenzind 509-520-0782
Director 11 (Breeders' Sweepstakes/Stallion Auction) - Kay Weeks & Norma Kelly,
509-522-1929, luckyw@bmi.net
Director 12 (Senior Division) – Nicole Aichele, 509-525-3003
Director 13 (Junior Division) - Shayla Currin, 509-382-4944
Director 15 (Calcutta/Vendors & Special Interests) - Kelli Currin, 509-382-4944
|
